Information Overview for Newcomers

The following page comprises useful tips and information to help you navigate through the necessary administrative procedures at your new workplace. If you have further questions, please do not hesitate to contact our staff for further assistance.

Nearly all the required administrative procedures mentioned here can be found in the KUS-Portal of the UHH

KUS-Portal : University of Hamburg (uni-hamburg.de); Login via ‘B’ Login ID

Organizational Structure and Contact Persons of the MIN-faculty

Institute of Plant Science and Microbiology (IPM)

The telephone prefix at the IPM is 42816-. Within the building, only the last three digits must be dialed.

Executive Director: Prof. Arp Schnittger

arp.schnittger@uni-hamburg.de (arp.schnittger"AT"uni-hamburg.de)
Tel. 42816-502

Institute of Cell and Systems Biology of Animals (IZ)

The telephone prefix at the IZ (as at most other UHH institutions) is 42838-. Within the building, only the last four digits must be dialed.

Executive Director: Prof. Kathrin Dausmann
kathrin.dausmann"AT"uni-hamburg.de
Tel. 42838-3864

Institute of Marine Ecosystem and Fishery Science (IMF)

The telephone prefix at the IMF (as at most other UHH institutions) is 42838-. Within the building, only the last four digits must be dialed.

Executive Director: Prof. Christian Möllmann
christian.moellmann"AT"uni-hamburg.de
Tel. 42838-6621

Institute of Wood Science (IHW)

The IHW is currently located at the campuses in Lohbrügge and Barsbüttel.

The University of Hamburg is a subtenant there and cooperates with the Thünen Institute for Wood Research (Federal Government).

At the IHW in Lohbrügge, the telephone prefix is 73962-.

At the IHW in Barsbüttel, the telephone prefix is 822459-. Within the buildings, only the last three digits must be dialed.

Executive Director: Prof. Bodo Saake
bodo.saake@uni-hamburg.de (bodo.saake"AT"uni-hamburg.de)
Tel. 822459-206

Infrastructure setup

A P.O. box can be set up in the institutes via the corresponding contact person.

Setting up a P.O. Box at IPM

Submit applications to
hans-peter.starck"AT"uni-hamburg.de
Tel. 42816-636

Setting up a P.O. Box at IZS

The installation of a P.O. box will be carried out by the respective working group.

Setting up a P.O. Box at IMF

The installation of a P.O. box will be carried out by Silke Janßen.
silke.janssen"AT"uni-hamburg.de
Tel. 42838-6605

Setting up a P.O. Box at IHW-Lohbrügge

Submit applications (informal) to Karin Dalügge
karin.daluegge"AT"thuenen.de
Tel. 73962-401

Setting up a P.O. Box at IHW-Barsbüttel

Submit applications to Beate Dorn
beate.dorn"AT"thuenen.de
Tel. 822459-101

Requested transponders/keys may be retrieved via the corresponding contact persons in the institutes.

Key/transponder retrieval at IPM

Submit applications to Hans-Peter Starck
hans-peter.starck"AT"uni-hamburg.de
Tel. 42816-636

Submit applications to Sigrid George
sigrid.george"AT"uni-hamburg.de
Tel. 42816-621

Key/transponder retrieval at IZS

Submit applications to Peter Steiner
peter.steiner@uni-hamburg.de (peter.steiner"AT"uni-hamburg.de)
Tel. 42838-4172

Key/transponder retrieval at IMF

Submit applications to Patricia Gorre
ihf-office@uni-hamburg.de (ihf-office"AT"uni-hamburg.de)
Tel. 42838-6601

Key/transponder retrieval at IHW-Lohbrügge

(Keine Transponder am IHW-Lohbrügge)

Antragstellung (zunächst formlos) an Frau Karin Dalügge
Karin.daluegge"AT"thuenen.de
Tel. 73962-401

Key/transponder retrieval at IHW-Barsbüttel

(No transponders IHW-Barsbüttel)
Submit applications (informal) to Beate Dorn
beate.dorn@thuenen.de (beate.dorn"AT"thuenen.de)
Tel. 822459-101

Upon termination of your employment at UHH, all keys and / or transponders must be returned to the respective issuing office!

Copy cards may be obtained at IPM and IZS

Ruzica Latincic
ruzica.latincic@uni-hamburg.de (ruzica.latincic"AT"uni-hamburg.de)
Tel. 42816-627

Copy cards may be obtained at IMF – Olbersweg / Palmaille

Patricia Gorre
ihf-office@uni-hamburg.de (ihf-office"AT"uni-hamburg.de)
Tel. 42838-6601

Copy cards may be obtained at IMF – Große Elbstraße

Silke Janßen
silke.janssen"AT"uni-hamburg.de
Tel. 42838-6605

Copy cards may be obtained at IHW

There are no copy cards at the IHW.

Personnel Affairs

Please use the functional mailbox:

stellenausschreibungen.pv"AT"uni-hamburg.de

Team 642: Stellenausschreibungen

Laura Fricke (Lz.: -642-)
Teamleader
laura.fricke"AT"uni-hamburg.de
Tel. 42838-7538

Gesche Meyer (Lz.: -642.1-)
Deputy Teamleader
gesche.meyer"AT"uni-hamburg.de
Tel. 42838-9798

Carina Carlsen (Lz.: -642.2-)
carina.victoria.carlsen"AT"uni-hamburg.de
Tel. 42838-5758

David Höffler (Lz.: -642.3-)
david.hoeffler"AT"uni-hamburg.de
Tel. 42838-4415

Brigitte Günther (Lz.: -642.4-)
brigitte.guenther"AT"uni-hamburg.de
Tel. 42838-2963

All requests for hiring, ongoing employment, funding changes, increases, etc., that are not exclusively financed by external funds, must be sent to Ms. Frischke. In the future, this will be done via a digital workflow that will be implemented in the Department of Biology starting in June 2021.

For all other requests, please CC Ms. Frischke in your correspondence.

Britta Frischke
britta.frischke"AT"uni-hamburg.de
Tel. 42816-541

You can find all information on the topic of personnel recruitment and continued employment on the KUS Portal of the UHH under Personnel Recruitment, Continued Employment etc. : KUS-Portal : Universität Hamburg (uni-hamburg.de)

All consultations and process checks on hiring, continued employment, salary upgrades, etc., which do not concern resource management (position and finances), are carried out by the clerks in Department 6.

This includes consulting on and reviewing the completeness and accuracy of

- Job descriptions (and resulting job ratings)

- Personnel selection forms and attachments

- Advertisement texts

- Applicant lists

- Advertisement waivers

- Declarations on qualification time limits

- Job descriptions

- Application documents

- Requests for exceptions

- Salary upgrade

Personnel administrators in the presidential administration

Franziska Tiedemann (Lz.: -622.4-)
Coordinator, Personnel Administrator
franziska.tiedemann"AT"uni-hamburg.de
Tel. 428 38-2496

Edith Agarius (Lz.: -622.8-)
Human Resources Administrator A-Ko
edith.agarius"AT"uni-hamburg.de
Tel. 428 38-2496

Jan Vanheiden (Lz.: -622.10-)
Human Resources Administrator Kr-Z
jan.vanheiden"AT"uni-hamburg.de
Tel. 42838-4452

Finances

If you have any questions about your finances and account items, please contact

Sibylle Mixdorf
sibylle.mixdorf"AT"uni-hamburg.de
Tel. 42816-628

You can find all information about purchase request procedures in the KUS-Portal of the UHH under Purchasing: KUS-Portal : Universität Hamburg (uni-hamburg.de)

Purchase requests may be processed using the SAP SRM or the purchase requisition form.

SAP SRM (Supplier Relationship Management) is a web-based solution that allows the user to formulate purchase requests and map the approval process electronically. The web-based requisition (shopping cart) replaces the paper-based purchase requisition that was previously received by the purchasing department via in-house mail, email, or fax.

For requests for web-based purchases, please contact:

Dienstleistungszentrum Einkauf Mittelweg
Mittelweg 177 , Raum S 3035
20148 Hamburg

Functional Mailbox:
beschaffungswesen"AT"uni-hamburg.de

Order by Purchase Requisition:

The requisition form can be found on the KUS Portal at:

Purchase Requisition : KUS-Portal : Universität Hamburg (uni-hamburg.de)

If you want to make a purchase with the requisition form, you must state your purchase request, delivery address, supplier, cost center, and PSP element in the appropriate fields. After you have added your signature, you can send the form to the purchasing department by mail.

The DLZ Purchasing Bahrenfeld is responsible for requests made from the Department of Biology. You can reach them at the following group mailbox:
einkauf-bahrenfeld"AT"uni-hamburg.de

If you need a direct contact, please contact:

Roman Asboth (Lz.: -736-)
Team Leader
roman.asboth"AT"uni-hamburg.de
Tel. 42838-9660

Henning Laedtke (Lz.: -736.4-)
Administrative Staff Member
henning.laedtke"AT"uni-hamburg.de
Tel. 42838-9653

Notifications about external funding requests will be sent to Ms. Latincic via external funding notification following submission of the funding request. Once funds are authorized, funding approvals will also be sent to Ms. Latincic

Ruzica Latincic
ruzica.latincic"AT"uni-hamburg.de
Tel. 42816-627

Leave of Absence

All information about business trips can be found in the KUS-Portal of the UHH

Business trips : KUS-Portal : Universität Hamburg (uni-hamburg.de)

Please also CC the responsible administration of the respective institute!

Please use the functional mailbox for contacting the administrative team for business trips
reisen.uhh"AT"uni-hamburg.de

Please note the current restrictions / prohibitions of business trips due to the current pandemic!

You can find all information about sick leave in the FAQs of the KUS-Portal of the UHH under FAQ zum Verhalten im Illness : KUS-Portal : Universität Hamburg (uni-hamburg.de)

On the Forms page you will find everything you need to consider when completing the documents.

Notifications of illness in the IPM
krankmeldungen.biologie"AT"uni-hamburg.de

Notifications of illness in the IZS
krankmeldungen.biologie"AT"uni-hamburg.de

Notifications of illness in the IMF
ihf-office"AT"uni-hamburg.de

Notifications of illness in the IHW
krankmeldungen.biologie"AT"uni-hamburg.de

For the first 3 days you do not need a certificate of incapacity for work (AU) from your doctor, only from the 4th day of illness will you be required to submit the certificate. If there is a weekend or a holiday between the days, these days will also be counted. If you have any further questions, please contact your corresponding administrator.

We have created compact instructions for vacation requests and ask department staff to follow them.

The provided forms are centrally located in the UHH Communication and Service Portal (KUS). We ask you to use the available forms found there in the future.

Vacation/Leave of Absence : KUS-Portal : Universität Hamburg (uni-hamburg.de)

Regulations for the academic staff

Professors, junior professors, research assistants and other academic teaching staff must take their vacation during the lecture-free period. The other members of the academic staff must also take their vacation during the lecture-free period due to the close interrelationship between their duties and those of the above-mentioned teaching staff, unless logistical reasons also permit vacation during the lecture period.

Information for supervisors

The vacation allowance of your employees must be documented in a vacation list. After the end of the vacation year – usually no later than September 30 of the following year - the vacation lists must be finalized. They remain with the employment offices and are kept for a period of five years.

The responsible personnel department must be involved before a vacation request is rejected, as this measure is subject to co-determination by the personnel council in accordance with § 87 Para. 1 No. 2 of the Hamburg Personnel Representation Act (HmbPersVG). Submission to the personnel council is made by the responsible personnel department.

Vacation Requests

Vacation Requests IPM
Submit application to Frau Ruzica Latincic
ruzica.latincic@uni-hamburg.de (ruzica.latincic"AT"uni-hamburg.de)
Tel. 42816-627

Vacation Requests IZS
Submit application to Frau Ruzica Latincic
ruzica.latincic"AT"uni-hamburg.de
Tel. 42816-627

Vacation Requests IMF
Submit application to Frau Patricia Gorre
ihf-office"AT"uni-hamburg.de
Tel. 42838-6601

Vacation Requests IHW
Submit application to Frau Regina Schröter
regina.schroeter"AT"uni-hamburg.de
Tel. 0162 180 6858

The application form can be found under the following link:

Form page

Occupational Health Care Notifications

All information on accident reports can be found in the KUS-Portal of the UHH under Accident Report : KUS-Portal : University of Hamburg (uni-hamburg.de).

Specific actions at the Department of Biology

Please report accidents immediately to your respective work group or to student affairs office, if you are a student (Studienbüro : Fachbereich Biologie : Universität Hamburg (uni-hamburg.de)) .
The working group or the student affairs office must report the accident immediately to the respective administrative service of the institute.

In case of accidents in the IPM und IZS or by employees of the IPM and IZS
Ruzica Latincic
ruzica.latincic"AT"uni-hamburg.de
Tel. 42816-627

In case of accidents in the IMF or by employees of the IMF
Patricia Gorre
ihf-office@uni-hamburg.de (ihf-office"AT"uni-hamburg.de)
Tel. 42838-6601

In case of accidents in the IHW or by employees of the IHW
Regina Schröter
regina-schroeter"AT"uni-hamburg.de
Tel. 73962-430

Information about the Occupational Health Service can be found in the KUS-Portal of the UHH under
Occupational Health Service (AMD) : KUS-Portal : Universität Hamburg (uni-hamburg.de)

The administrative service of the respective institute contacts the employees upon hiring and arranges everything else.

In the case of a planned start of a hazardous activity, the departments must contact the administrative service of the location.

If you have any questions about occupational health care at the IPM and IZS,please contact Ruzica Latincic
ruzica.latincic"AT"uni-hamburg.de
Tel. 42816-627

If you have any questions about occupational health care at the IMF, please contact
Patricia Gorre
ihf-office@uni-hamburg.de (ihf-office"AT"uni-hamburg.de)
Tel. 42838-6601

If you have any questions about occupational health care at the IHW, please contact
Regina Schröter
regina-schroeter@uni-hamburg.de (regina-schroeter"AT"uni-hamburg.de)
Tel. 73962-430